How To Provide Samples
The Sample Request document is the source of all sample information. The file is directly editable in Excel online, with no download or re-uploads needed. Changes made will be automatically saved and visible on Vendor Assets end in real-time.
Sample Process Overview
Samples should only be sent after the item is requested via VAA's Asset Request. We ask that you please refrain from sending samples until a request has been sent so we can ensure the item is complete and ready to be processed in our photo studio. Our studio teams cannot accommodate storing samples while item setup is in progress, and they will be returned without being shot. Samples must be clearly labeled by VPN (including a packing slip is encouraged), and all shipments must contain a return label or an RA account #. If RA details are not provided, samples will be donated.
Open the Sample Request from the Assets Request Email
With the Assets Request email open, navigate to and click the Sample Request Excel File link to open the Sample document in your web browser.
Columns A through F contain a referential list of all styles and colors that need physical samples provided. Please do not edit any information in these columns. If changes/cancellations need to be made, please notify VA via Email.
The Sample Sheet Can be Downloaded!
If partners are experiencing issues using the "Excel Online" version of the document, a local version can be downloaded onto their computer. With the "Sample Request" excel open, navigate over to File --> Save As --> and choose "Download a Copy." A hard-copy version of the sheet will download to the folder of your choice.
Updating Sheet
We have found it helpful to notate the tracking number for every item you ship to ensure everything is accounted for. To do so, simply click into a cell under the tracking column and begin typing. Information can also be copy/pasted into the cells from outside sources.
*Any changes made to the Online version of the file automatically sync and become visible to the Vendor Assets team.
Labeling Samples
Please ensure each sample is clearly labeled by VPN-COLOR and include a packing sheet of all items included in shipment.
Return Label
All samples can be returned or donated. If samples need to be returned, please include a Return Address with your samples shipment. Samples without an RA will be donated.